Quick Guide to Zoom

What is Zoom?

Zoom is a virtual meeting platform that allows users from anywhere in the world to engage with each other. Zoom allows users to connect to the platform through internet connection or by phoning in. While in the platform, users can interact via chat or through the host meeting, as well as leave the meeting room to interact 1:1 or in small groups through breakout rooms. 

How to use Zoom

Navigate to wwww.zoom.com and create an account; it’s free! The main Zoom dashboard will appear once you’ve logged in and you will see several features. To the left, under Personal, you can edit your profile, schedule meetings, create a webinar, access your meeting recordings or change your settings. Directly below, Admin allows you to manage your users, devices, rooms, account and more.

How to create a meeting on Zoom

From the main Zoom dashboard, you can select Schedule A Meeting from the upper right side of the screen. You will be directed to Meetings, which can also be accessed under Personal, where you can complete the meeting details in the form provided. From this page, make sure to indicate if this meeting will be a recurring meeting, enable a waiting room, and set meeting options for your meeting.

How to add your Zoom video to metavent

To begin, log into www.metavent.io with your username and password. On the left hand menu, click on Events. From the events listed, select your desired event and click on Go to Event Dashboard. When the Event Dashboard shows, select Event Schedule from the menu.

Zoom Meeting Room: The meeting room will appear in the metavent platform.

From the menu, select on Event Schedule and select an existing session from the Event Schedule list, which is located below at the bottom of the page. Select the yellow edit tool on the right and a pop-up window named Edit Session will appear. Scroll down to Session Assets and locate the orange button called Add New Asset. From the drop-down menu under Asset Type, select Zoom Video as your asset (or media) type. From the Zoom platform, copy your video’s URL link and paste it into the field under Zoom Meeting Room. Note: the platform will shorten the URL link. There is no need to edit it after pasting into the field box. You can add the Meeting Password but it is an optional field. Lastly, set the duration of the asset, based on the total time of the session in addition to the time that the media file will play. Finally, save your work by clicking on Save Session.

Zoom Meeting Link: A new browser page will open for the Zoom meeting.

From the menu, select on Event Schedule and select an existing session from the Event Schedule list, which is located below at the bottom of the page. Select the yellow edit tool on the right and a pop-up window named Edit Session will appear. Scroll down to Session Assets and locate the orange button called Add New Asset. From the drop-down menu under Asset Type, select Zoom Video as your asset (or media) type. From the Youtube platform, copy your video’s URL link and paste it into the field under Zoom Meeting Link. Note: the platform will shorten the URL link. There is no need to edit it after pasting into the field box. You can add the Meeting Password but it is an optional field. Lastly, set the duration of the asset, based on the total time of the session in addition to the time that the media file will play. Finally, save your work by clicking on Save Session.

Tips & Tricks 

• You can log into zoom using your Google Suite, Facebook or company domain credentials.
• Download the Zoom app to your device for a seamless experience. 
• Review your Zoom Settings to cater your meeting rooms to your desire. Here are some suggested settings to enable or disable. Scroll down the page to find these key features.
• Waiting Room: enable if you want users to wait before entering your meeting.
• Mute all participants when they join a meeting: enable if you want users muted as they enter the event
• Private chat: disable if you don’t want users to chat among themselves.
• Screen sharing: Select if hosts and/or participants can share their screen. This is a key feature if you want users in breakout rooms to share their screen.
• Breakout room: Enable if you want to split meetings into breakout rooms.
• Request permission to unmute: Select if you want to control who gets to be unmuted during a meeting